The Information Office 13.2 update is here, offering numerous exciting innovations and helpful features in terms of security, automation, and process configuration.
At the end of last year, we introduced you to Information Office 13.1 and the new features and modules it contains. 2023 is already halfway through, and there is something new again: Information Office 13.2! This update will make your digital processes even easier, more efficient, and more productive. Take advantage of the numerous innovations and improved capabilities offered by the new versions of Information Office, Accounts Payable Flow, and Contract Manager. Below, we present the respective highlights of digital invoice processing and contract management.
The update and new features of the Information Office primarily focus on improving security, while in the Accounts Payable Flow innovations, we have placed particular emphasis on process optimization within the application and improving connectivity to external systems. The Contract Manager update mainly focuses on increasing clarity and process efficiency to make your workflows even faster and smoother.
Greater security and improved user experience: Information Office 13.2
With the update to version 13.2 of Information Office, we are introducing the integration of Single Sign-On via Security Assertion Markup Language version 2.0 (SAML v2.0). SAML Single Sign-On is a mechanism that enables users to log into multiple web applications after authenticating with an identity provider. This single login process facilitates a faster and more secure user experience.
No more license conflicts with automated user import! Thanks to the new license check in Information Office 13.2, users will no longer be imported if no free licenses are available. This allows you to keep track of existing and available licenses at all times and avoid underlicensing if necessary.
Time is money – that's why version 13.2 of the Information Office now makes it even easier to create and modify master data. From now on, this can be done directly in the Information Office, without having to go through the master data import process. This time-saving feature increases the efficiency of your work processes and allows you to concentrate fully on the essentials.
The latest version 13.2 of Information Office provides you with powerful new functions. These new features enable you to work even more securely and efficiently. In addition to SAML, license verification, and master data management, field value lists can also be individually configured in the quotation, order, purchase order, and business partner modules. Customizing the field value lists simplifies data entry and improves user-friendliness.
In addition, business partner data can now also be imported from another system (e.g., a CRM system such as HubSpot). With these features, you are ideally equipped for optimal and clear configuration of your process flows.
On your marks, get set, book: New features in Accounts Payable Flow
As part of the update, not only has the Information Office been equipped with new functions, but so has our digital invoice processing system, Accounts Payable Flow. These innovations have been developed to make your accounting work processes even easier and more efficient:
With the new update, you can now automatically exchange and post your Datev master and accounting data between Accounts Payable Flow and Datev. This time-saving feature not only significantly reduces manual work, but also guarantees greater accuracy in your accounting. Let technology work for you and focus on the important tasks.
You now have the option to configure approval authorizations in a targeted manner. Assign authorizations to your users for different types such as cost centers, G/L accounts, and WBS elements, and automatically assign them to their user profiles as a rule. This intelligent feature not only increases the efficiency of your workflows, but also minimizes potential sources of error. Work smarter and faster.
The update now allows you to import currency conversion rates from the Federal Reserve via API on a scheduled basis. This makes it easy to import currencies for configurable options into the currency master data with precision. Keep your financial data up to date and enjoy the benefits of automated updates.
Last but not least: New features in Contract Manager
Good news for everyone who uses ISR Contract Manager! We have not only added new features to the Information Office and Accounts Payable Flow, but also to our contract management system, Contract Manager. These small but powerful functional enhancements will make your contract management processes even more efficient and transparent:
Do you have recurring quotes, contracts, or purchase orders? With this update, contracts, quotes, and purchase orders can be created in Contract Manager and Accounts Payable Flow based on existing objects (contracts, quotes, or purchase orders). These entry templates save time and optimize the process of adding new objects by automatically providing existing information. With just a few clicks, users can now create new transactions without having to re-enter the same information over and over again. This makes the entire contract management process more efficient and faster.
You can now send notifications such as "Information to contract owner" directly from the contract manager. Each user can configure the notification settings individually in their user profile. This ensures that everyone involved is always up to date. This innovative feature not only saves time, but also improves communication between all parties.
The Contract Manager now also allows you to individually configure the process start times for termination, renewal, resubmission, and information dates. While the default value is 6:00 a.m., you have the freedom to adjust the start time according to your individual needs. This flexibility improves the predictability and clarity of your work processes.
Note from product development
Until now, the standard time for starting processes and operations (e.g., resubmission of offers, etc.) in our software products was set to midnight. Since our customers usually perform backups/updates at night, process operations were sometimes not started properly. We have therefore developed and implemented the "Flexible configuration of process start times"feature in close consultation with our customers. This allows processes to be assigned a different start time, depending on individual company specifications, in order to avoid this problem.
Interested? Write to us!
In summary, both the update to version 13.2 of ISR Information Office and the product updates for Accounts Payable Flow and Contract Manager offer a host of exciting new features that will optimize your work processes and make them more efficient. With features such as currency conversion rate import, automated data exchange, and configurable process start times, you can save time, improve accuracy, and simplify your workflows.
If you would like to learn more about these innovative solutions, please do not hesitate to contact us. We are happy to provide you with further information and answer any questions you may have.
Joachim Wrzeciono
Head of Product Development
Application Management
joachim.wrzeciono@isr.de
+49(0)151 422 05 462
